Manage members, log support, and produce funder-ready reports — without subscriptions.
MyCharityDB is a lightweight Microsoft Access database designed for small charities and community organisations. Keep your data offline and under your control.
What you get
- Member management (details, consent, status)
- Interaction logging (activity + outcomes)
- Monthly summaries + age-band reporting
- CSV exports for funders / trustees
- PDF user guide + SQL upgrade info
Features
Member management
Store member details, address, consent flags and notes. Quickly search and filter by status.
Interaction logging
Log support activities against members, including activity type, outcome, staff/volunteer name and notes.
Reporting & export
Monthly summaries, age-band analysis, and CSV exports suitable for funders, councils and trustees.
Who it’s for
Ideal for
- Small charities, CICs, and community groups
- Food banks, advice services, drop-ins
- Teams currently using spreadsheets
- Organisations that want data kept locally
Not designed for
- Large enterprises or multi-site CRMs
- Complex workflow automation (v1 is intentionally simple)
- Mac-only environments (unless running Windows)
Get MyCharityDB
Digital download (Etsy)
Purchase once, download immediately. No subscriptions.
You’ll receive the MyCharityDB application plus the PDF user guide and SQL upgrade information.
Buy / Download on EtsySQL Server upgrade (optional)
Outgrowing the standalone version? Upgrade to a SQL Server backend for safer multi-user use, improved performance, and stronger security options.
Contact us to discuss requirements and pricing.
Enquire about the upgradeSupport & contact
Support for MyCharityDB is available via email: support@mycharitydatabase.org
Support is provided for installation and basic usage questions. Customisation, data migration, and upgrades are available separately. Responses are provided on a best-efforts basis.
Please include: your Access version (e.g. 2019/365), Windows version, and a short description of the issue.